Article submission guideline


All journals require the submission of articles via email

Before submitting:

a) Have a look at our Article submission guidelines.

b) Read our detailed information on Preparing articles.

c) Read our Copyright requirements for accepted and published articles.


1.Sample Articles

HFEJ referencing uses IEEE referencing style. Usage of Mendeley is highly recommended for citation and referencing purposes.

2. Article Preparation

An original article would normally consist of 5000-7000 words (excluding figures, tables and references).High quality articles which exceed 7000 words will be considered.

All articles can be written either in  English or Bahasa Melayu. If English is not your first language, please ask an English-speaking colleague to proofread your article.

Articles should be typewritten in font size 10 Book Antiqua style, double line spacing in one column of page size 21.6 x 27.9cm (A4) white bond and button centered page numbered manuscript with 2.5cm margins

The text of the article should include the following (see section 4 for further details):

        a) Title

        b) Abstract

        c) Text

        d) References and notes

        e) Tables, figure captions and figures

        f) Keywords

Template (Word) for all journals are available in HFEJ page, please utilize this template for easier formatting.

3. Conference Papers

If your article is based on a conference paper which may have been published elsewhere, it is important that you observe the following:

  1. The submitted article must have been substantially revised, expanded and rewritten so that it is significantly different from its initial conference paper or presentation. The article must be sufficiently different to make it a new, original work. As a guide, you should aim to have more than 50% new material. This is a matter of judgment and will be based on a comparison of the submitted article with the original conference paper.
  2. The original conference paper should be supplied by the author with the expanded article for the purpose of comparison.
  3. All such articles will be subject to the same review process as any other submitted article.
  4. Please include the note ‘This article is a revised and expanded version of a paper entitled [title] presented at [name, location and date of conference]’ in the corresponding e-mail: when you submit your paper. If the original conference paper on which the extended paper is based has been published elsewhere, or the copyright has been assigned to the conference organizers or another party, authors should ensure that they have cleared any necessary permission with the copyright owners. Articles will not be accepted, post-review, for publication unless such written permissions have been provided along with author copyright forms.

4. Title, Abstract, Keywords, Addresses, Biographical Notes

Please assist us by following these guidelines:

Title: as short as possible, with no abbreviations or acronyms.

Abstract: approximately 100 words, maximum 150.

Keywords: approximately 4-5 words or phrases. Keywords are important for online searching.

Address: position, department, name of institution, full postal address and email address for each author.

5. References and Notes

HFEJ uses IEEE referencing system.

It is imperative to ensure that all works cited in the text are included in the References section.

Footnotes should be avoided, but any short, succinct notes making a specific point may be placed in number order following the alphabetical list of references.

References should be made only to works that are published, accepted for publication (not merely ‘submitted’), or available through libraries or institutions. Any other source should be qualified by a note regarding availability.

Full reference should include all authors’ names and initials, date of publication, title of article, title of publication (italics), volume and issue number (of a journal), publisher and form (books, conference proceedings) and page numbers.

Further examples of references may be found in articles available from all subscribe journal.

6. Figures

All illustrations, whether diagrams or photographs, are referred to as Figures. If any figures appear in colour, please note that they will only appear in colour in the online version; in the printed version they will be in black and white. If the quality of the colour figure supplied is not suitable to be produced in colour, it will also be shown in black and white in the online version. Figures should ideally be black and white, not colour, and numbered sequentially. However, if colour is essential to the figure please send a good quality colour image. Please prepare all figures, especially line diagrams, to the highest possible standards. Bear in mind that lettering may be reduced in size by a factor of 2 or 3, and that fine lines may disappear.

7. Units of Measurement

HFEJ follow the Système International (SI) for units of measurement.

Imperial units will be converted, except where conversion would affect the meaning of a statement, or imply a greater or lesser degree of accuracy.

8. International Context

It should not be assumed that the reader is familiar with specific national institutions or corporations. Authors are encouraged to approach their chosen topic with an international perspective.

Countries and groupings of countries should be referred to by their full title (for example, ‘Europe’ and ‘America’ are ambiguous).

Special attention should be paid to identifying units of currency by nationality.

Acronyms should be translated in full into English or Bahasa Melayu. (See also ‘Translated works’ below.)

9. Translated Works

Difficulty often arises in translating acronyms, so it is best to spell out an acronym in English (for example, HFEM – Human Factors and Ergonomics Malaysia).

Similarly, labels and suffixes need careful attention where the letters refer to words which have been translated.

The names of mathematical functions may change in translation – check against an English or American mathematical reference text.